Vacation Request Form

A vacation request form is a formal piece of document that is used and filled by employees at an organization to request for an official work leave. Vacations are essential to keep our mental health in check and to help us unwind and bring our productivity back to work. To take a vacation from work, a few companies have a set of rules and protocols to follow. To make it easy for the employees, they are often provided with a vacation request form to fill and apply for a leave from work. This enables the employers to acknowledge their absence from work and make necessary changes in advance if needed. It also enables the human resource management to reschedule the tasks assigned and timings for other employees, right in time. Moreover, a vacation request form also comes in handy while drafting the salaries for the employees.

Constituents of a Vacation Request Form

A basic template of a vacation request form contains following,

• Name of the person requesting for leave.




• Their current designation in the company and name of the department.

• The date from which they need to leave for the vacation.

• The date when they would be joining back.

• The date when the request for vacation leave was made because normally it is submitted in advance as per company’s policy.

• A section for the signatures of both the employee and the employer.

• A section where the employee can add additional comments to explain their reason for requesting to take a leave.

• A section where the employer can add their comments in case they deny or approve.

Most importantly, a vacation request form must clearly state the name of the form in the title. Additions and subtractions to the basic template can be made as per the company’s needs and requirements. There are a number of templates available online, you can simply download them and customize accordingly.

Implementation of a Vacation Request Form

Every company has a set policy for employees if they wish to request for vacations. Being part of compulsory leave management, every organization must ensure the basic right of every employee to avail a certain number of leaves for vacation every year. As a matter of fact, this should be the preliminary duty of the manager to let the employees aware of this policy. A few companies have also made this compulsory to submit the leave application a certain amount of time prior to the actual date from when the vacation leave is requested. These terms and policies are usually printed on the vacation request form for convenience. Since it is a vacation request form and is not used for emergency leave situations, therefore it is typically made compulsory for the employees to fill it beforehand and submit to the HR department for review and approval. It is always wise to strategically plan vacation leaves for employees in advance to keep enough manpower at the office even if someone requests for the vacation leave.

Benefits of a Vacation Request Form

Using a vacation request form to ask for vacation leaves has proven to be beneficial for both the employers and the employees. These benefits are countless, but few of them are given below for your ease;

1- It enables the employers to have a written record of who gets to request for vacations frequently and who actually deserves to be granted permission.

2- A vacation request form also makes it evident that a certain employee would not be available during certain dates and the management needs to distribute the work load among the rest fairly.

3- Submitting a form to request for the vacation leave makes the whole process formal and if the employer is to deny the request, they will also need to give the reason for denying the request, either verbally or in written words.

4- Since it is being documented, the reason for denial must always be a logical and a convincing one. Furthermore, in case of denial, the employee must understand the intent of the person in charge of denying the request.

5- It must be made sure that the employees requesting for vacation leaves are filling the vacation request form in order to ask for the approval and inform them officially.

6- These vacation request form are usually kept in the employee’s record files. This gives an account of the number of times an employee applies for the leave.

Templates for Vacation Leave Form


hr.sfsu.edu


www.etbu.edu


business.lovetoknow.com


www.utoledo.edu


www.emich.edu


echo.lemoyne.edu


www.uvm.edu


www.emuhsd.org


www.dayshospitality.com


www.vbcsd.com


www.union.edu


www.tsc.edu


www.getty.edu


www.blufftonschools.org


www.hopewellarea.org
Tags: Administrative Vacation Request FormAnnual Vacation Request FormBlank Vacation Request FormClassified Vacation Request FormEmployee Vacation Request FormOfficial Vacation Request FormPrintable Vacation Request FormProfessional Vacation Request FormSchool Vacation Request FormStudent Vacation Request FormTime off Vacation Request FormVacation Leave Request FormVacation Record Request FormVacation Request ExampleVacation Request Form ExcelVacation Request Form PDFVacation Request Form WordVacation Request FormatVacation Request SampleVacation Request Template

Related Post

  • Volunteer Registration Form

    A volunteer registration form is a form that is used for processing and screening a volunteer by collecting the information that’s related to him/her to see if they are suitable for the given volunteer role. This form should only contain relevant information regarding the thing you want to volunteer for. This form is used by different organizations so that volunteers can sign up for different projects or events by the company that they are interested in and think they are… Read More

  • Visitor Information Form

    A visitor information form is a document prepared by an organization, hotel, hospital or government bodies to keep information and details about their visitors on a daily or a weekly basis. The information form allows the management or organizers to keep an eye on the people visiting them and keep their information in their records. To keep everything organized and under control, this form is very significant for any organization. The flow of information should be confidential in any organization… Read More

  • Reimbursement Request Form

    A reimbursement request form is used by an employee to report the expenses which he/she has paid on behalf of the company and is now willing to get reimbursed. The amount of reimbursement is strictly given as per the policy of the organization and the agreement when a specific employee is hired.... Read More

  • Expense Claim Form

    An expense claim form is used to document business expenses which an employee paid on behalf of the organization and the organization has to reimburse the employee. There are certain events where employees are required to pay the expenses from their own pocket and they can later claim these expenses from the organization.... Read More

  • Performance Evaluation Form

    A performance evaluation form is a professional form which helps individuals and organizations either to examine or to understand how an employee has performed during a specific period. Usually, a job description is the parameter by which an employee is evaluated by an employer or senior manager. This form helps an organization to check overall experience of the employee's performance on his/her respective assignment or duty. With the help of a performance evaluation form, employees can prove their efforts, skills,… Read More

Recent Posts

Sales Forecast Template

A sales forecast template is an articulation of expected sales revenue, prepared on a single sheet as and when required… Read More

3 weeks ago

Volunteer Registration Form

A volunteer registration form is a form that is used for processing and screening a volunteer by collecting the information… Read More

2 months ago

Christmas List Templates

The Christmas list templates are used for many purposes, but primarily, these are used to list down all activities that… Read More

5 months ago

Visitor Information Form

A visitor information form is a document prepared by an organization, hotel, hospital or government bodies to keep information and… Read More

6 months ago

Warranty Tracker Template

The warranty tracker template enables users to understand how a warranty can be tracked and what the process is. Basically,… Read More

7 months ago

Reimbursement Request Form

A reimbursement request form is used by an employee to report the expenses which he/she has paid on behalf of… Read More

9 months ago