Shipping Invoice Template

A shipping invoice template is a general account of items sent from one individual or a company to another. This invoice includes specific information about the shipment such as name of the exporter, company which is providing the shipping services, description of goods being shipped, total number of items shipped, cost of shipment, name of the country which is the manufacturer of the goods, shipment code, signatures of the concerned peoples and authorities. Any taxes or discounts will also be mentioned on sample shipping invoice. A shipping invoice template also act as a commercial slip which issued by companies who deal with shipments. This interesting invoice will always send with shipping package of goods, products or items. Nowadays that there are numerous companies or businesses who deal in shipment for deliver their packages on the doorstep of customers. Thus, a properly crafted shipping invoice format will include a bit of information about the shipping package along with the data of customer, package weight, delivery charges, date of delivery, package type, sender information and data about company that’s shipping the package.

Contents of Shipping Invoice Template

A professional format of any business document must have ease of use as well as dept in content. The user must feels comfortable while making adjustments for a perfect layout for next use. Therefore, you must study most common kinds of content which every commercial invoice holds. Underneath are given example of such content for your ease;

1- Title: A big title on invoice can put attention of staff towards the real purpose for which it is prepared. Therefore, it should be added in top header area, either on top right side or left side, where ever, it is convenient. A bold and stylish font can be chosen for writing and making it prominent from other font style.

2- Concerned Party: An invoice must starts with name of party to whom invoice is prepared and put into use. If there is a code generated for parties or IDs are issued, then these codes or IDs can be used here to hide real identity of client.

3- Address and Contact: There should be some details about the business as well as personal address and contact of party for future references. For certain circumstances, user can insert issued ID number or reference number instead.

4- Invoice Number/ Serial Number: In order to keep business record intact and retrievable, each invoice must be allocated special number known as invoice number or serial number. It can further be used in quick search.

5- Invoice Body: It is detailed body segment of any invoice and usually comes at the middle area. A shipping invoice may include table wise data to highlight specification of invoice, either in units or in price. It further can attach different invoice numbers to establish previous transaction reference, if required. User can add words to describe nature of transaction or other necessary details which he/she finds necessary. There is a subtotal and total row available in the end to highlight amount and units, in case if table is used. It should be filled with extreme care and due diligence because it is the most important segment of any invoice.

6- Special Note: This is custom based segment which is used when some authority wishes to add comment while putting signature. It is used for departmental purposes as well as while audit is going on. The purpose is clear and imminent that somebody, if signing it, can add its remarks where he/she feels inevitable.

7- Signature: The last segment of any invoice can be signature area, where an authorized official will require signing. An invoice without signature considered as Null and Void. But currently, most online stores and businesses are not following this practice. They are using invoice software where user completes the invoice and submit for approval. Once a transaction is approved, it is automatically prints out an invoice where no signature is required. The purpose of adding space for signature means, a senior official is looking at transaction and double check is made for every transaction.

Details of Shipping Invoice Template

Almost certainly, here the vital reason for generating a shipping invoice template is to identify the seller and buyer along with the package of goods. This invoice template is effectively significant while taking print out after completion. You do not need to define printing setting while taking print. However, you may contact us for changes or amendment you may feel necessary in any template provided in this website. We tried our level best to provide you ready to use and turnkey template which you can utilize spontaneously once downloaded. The above provided template is special example of high quality as far as professional forms are concerned. We believe in quality and therefore, offering our free template for downloading which will certainly met your quality standards.

Formats for Shipping Invoice

Free Shipping Invoice Template