Purchase Order Template

A purchase order template is a commercial paper that is issued by the buyer to the vendor. This document explains the type, quantity, quality and price of the product or service that the vendor will have to deliver to the buyer on a particular date. Therefore, a purchase order is always generated by the seller to indicate the stuff related to the purchase. For example, types of purchase, quantities of purchased items, quality, agreed prices, delivery procedure and warranties. By sending a purchase order, the buyer makes a legal offer to the supplier to buy goods or services. When a purchase order is accepted by the supplier, it creates a legal relationship between the buyer and the seller. A proper professional purchase order format is used to draft a purchase order like an invoice. It also serves as proof that some transaction has been made between the seller and the buyer. No doubt, this order form can be used for products or services.

A Business Order is the Start of New Business

A purchase order is part of an essential process to find out the exact information about what you ordered. They serve as legal documentation of precisely what has been ordered, the pricing and the taxation; they act as a business tool that is issued by buyers to their respective sellers. Purchase orders are a part of every company, since they give accurate information about the occurrences behind running a business. Every company must capture the purchases and sales at the starting point as well as throughout any dealing. It refers to internal issues of buying and selling within a company and a vendor.

Benefits of Purchase Order

Thus, a purchase order can also be written as “PO”, which is actually recognized as an official document issued by a buyer to a seller to explain the facts of the purchase in a detailed manner. Perhaps, a simple purchase order will serve as a legal record which accounts for the milestones of the transaction in a formal way. A general purchase order will precisely streamline the stock in store as well as help the parties to eliminate disputes regarding the issues of a sale or purchase transaction. This order will assist the company to track the orders carefully and provide goods to the buyer on first occurrence. Since we are providing one format at one time, we should discourage our users to use it the same as it is given. Try to make some necessary changes in format and design as well as in content.

What Not to Miss While Filling a Purchase Order?

A good order can only be placed when filled properly and clear-fully. The art of filling orders requires some skills which are not easy for everyone to comply with. Therefore, to give you an idea about how to fill a purchase order properly, here are a few “must have” tips which you should not ignore while preparing. These are given below for your ease;

1- Always send original receipts for confirmation.

2- Try to highlight only those items which need to be reimbursed.

3- Highlight specific items which do not have an itemized listing on receipt.

4- Send the proper packing slip which is carefully filled.

5- If a purchase order pertains to a specific item which is not available, then highlight it in the purchase order description area.

6- Try to circle special items where you wish to get special attention.

7- A purchase order is considered complete only when signed. Therefore, never submit a purchase order without your signature.

8- Make sure the payment section is properly mentioned. If it is within prescribed limits or instructions, then simply check, otherwise mentioned in the special note section.

9- Write down your delivery address clearly and in bold font style. If it is not your home address, then make sure you have mentioned it clearly.

10- Carefully select those vendors which are not maintaining quality standards or which you are doubtful about.

11- Try to recheck the price on the internet before ordering. If a lower price is available in store, then mention the product code or reference number.

12- Please use the current category for exact product code and pricing.

13- Specify your contact number and cell. If delivery men wish to contact you, they can do so easily.

Templates for Purchase Order

Free Purchase Order Template Word